Completing and Pricing Bidding Documents

A practical guide on how to complete and price bidding documents correctly.

Industry Focused Training

Workshops have been divided in 4 different cohorts to ensure a focused approach as per the needs of the participants.

Expert Facilitators

Oilonga-Media has sourced industry experts with on the ground experience to add to the knowledge base and facilitate the workshops.

Pricing Guide

All the workshops will include a detailed guide on how to price your bids. We will use industry best practices and standard prices for various goods & Services.

Completing and Pricing Bidding Documents

Participants will be empowered with a practical guide on how to complete and price standard bidding documents. You will practice on real bidding documents with the assistance of our expert facilitators. The training has been divided into 4 different cohorts; Goods, Consultancy Services, Works & Non-Consultancy Services.

Consultancy Services: Request for Proposals

8-9 July 2022 N$2750

 Time-Based

  • Technical Proposal: Standard Forms

o   Form TECH-1: Technical Proposal Submission Form

o   Form TECH-2: Consultant’s Organization and Experience

o   Form TECH-3: Comments and Suggestions on the Terms of

o   Reference and on Counterpart Staff and Facilities to be Provided

o   by the Client

o   Form TECH-4: Description of Approach, Methodology and Work Plan for Performing the Assignment

o   Form TECH-5: Team Composition and Task Assignments

o   Form TECH-6: Curriculum Vitae (CV) for Proposed Professional Staff

o   Form TECH-7: Staffing Schedule

o   Form TECH-8 Work Schedule

o   Written Undertaking

  •  Financial Proposal – Standard Forms

o   Form FIN-1: Financial Proposal Submission Form

o   Form FIN-2: Summary of Costs

o   Form FIN-3: Breakdown of Costs by Activity

o   Form FIN-4: Breakdown of Remuneration1 (Time-Based)

o   Form FIN-5: Breakdown of Reimbursable Expenses1 (Time-Based)

  • Selection of Consultants: Small/Individual Assignments

o   Bid Submission Form FORM F-1

o   CV FORM F-2

o   Assignment of Similar Nature FORM F-3

o   Cost Estimate of Services FORM F-4

Maximum Number of Participants: 20(1st come 1st serve basis)

Works

13-14 July 2022 N$3250

50 million

  • Bid Submission Form
  • BID SECURING DECLARATION
  • Bid Security (Bank Guarantee)
  • Written undertaking in terms of section 138 of the Labour Act, 2015 and section 50(2)(D) of the Public Procurement Act, 2015
  • Qualification Information
  • Bill of Quantities
  • PERFORMANCE SECURITY (BANK GUARANTEE)
  • Sample Form of Preference Security
  • Advance Payment Security

100 million

  • Letter of Bid
  • BID SECURING DECLARATION
  • Bid Security (Bank Guarantee)
  • Witten undertaking in terms of section 138 of the Labour Act, 2015 and section 50(2)(D) of the Public Procurement Act, 2015
  • Schedules Bill of Quantities/ Schedules of Prices Table(s) of Adjustment Data
  • Technical Proposal Technical Proposal Forms Personnel Equipment Site Organization Method Statement Mobilization Schedule Construction Schedule Others
  • Form PER – 1: Proposed Personnel
  • Form PER – 2: Resume of Proposed Personnel
  • Forms for Equipment
  • Bidder’s Qualification
  • Form ELI 1.1 Bidder Information Sheet
  • Form ELI 1.2 Party to JV Information Sheet
  • Form CON – 2 Historical Contract Non-Performance
  • Form CCC Current Contract Commitments / Works in Progress
  • Financial Situation Historical Financial Performance
  • Form FIN – 3.2 Average Annual Turnover
  • Form FIN3.3 Financial Resources
  • Experience General Experience
  • Form EXP – 2.4.2(a) Specific Experience
  • Form EXP – 2.4.2(b) Specific Experience in Key Activities

Maximum Number of Participants: 20(1st come 1st serve basis)

Non-Consulting Services (Time Based): Request for Sealed Quotations

23 July 2022 N$1500

  • Quotation Letter
  • Bid Securing Declaration
  • Bid Security (Bank Guarantee)
  • Written Undertaking
  • Priced Activity Schedule
  • Specifications & Compliance Sheet
  • Quotation Checklist

Maximum Number of Participants: 20(1st come 1st serve basis)

Goods: This is for businesses who are involved in the supply and delivery of physical goods such as furniture, stationery, hardware, computers, etc.

4-5 August 2022 N$2250

 The training will cover the following forms:

  • Bidder Information Form
  • JV Partner Information Form
  • Bid Submission Form
  • Bid Security (Bank Guarantee)
  • Bid Securing Declaration
  • Witten Undertaking
  • Manufacturers Authorization
  • Price Schedule Forms for goods to be imported, already imported or goods manufactured in Namibia.
  • Price and Completion Schedule-Related Services
  • Cost Structure for Value Added Calculation per product
  • List of Goods and Delivery Schedule
  • Quotation Letter
  • Specifications and Compliance Sheet
  • Performance Security (Bank Guarantee)
  • Quotation Checklist
  • Bid Letter
  • Bid Checklist Schedule

Maximum Number of Participants: 20(1st come 1st serve basis)

Venue:

Klein Windhoek Guesthouse, Windhoek

Fee: Includes all Meals, Study Material and Attendance Certificate

  1. Goods: N$2250
  2. Consultancy Services: N$2750
  3. Works: N$3250
  4. RFQs(Non-Consultancy Services): N$1500

    Contact:

    1. +264856757024/+264814535828, admin1@oilonga.media

    Payment Information:

    1. Mobile Wallet Payments to : +264814535828
    2. EFT/Bank Deposit (Please use your company name or full name as reference when making payment).
    • Oilonga-Media cc
    • CHK-8013455425
    • Branch Code: 482-172(Kudu Branch)
    • Bank Windhoek

    Expert Facilitators

    Oilonga-Media training division equips the society with economically viable skills that will allow you to grow your business, become a sought after employee or become a consultant of note.

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    Expert Facilitator: Cynthia Veiko

    Sought after Bid Writer with a 75% success rate in government & private sector tenders, Cynthia Veiko is the founder and lead consultant at Oilonga Tender Portal- the leading source of tender information in the country.

    With a combined 15 years’ experience in tender consulting, tender evaluation, business concept development, drafting of business plans and project proposals. Cynthia also holds a Bachelor’s Degree in Entrepreneurship from the University of Namibia and is currently pursuing her Honors in Marketing from the University of Science & Technology.

    A passionate entrepreneur with a keen interest in education, strategic marketing and digitalization.

    Untitled design
    Expert Facilitator: Linus Hamukoto

    Expert on bidding documents, preparation of bids and bid evaluations with deep knowledge on Public Procurement in all public entities tenders, Linus Hamukoto has been instrumental in public procurement reforms in Namibia.

    With atleast 10 years’ experience in public procurement inclusive of procurement administration and project management. Mr. Hamukoto also holds a Bachelor’s Degree in Accounting from the University of Namibia in addition to a Master’s degree in Project Management from the Yunnan University of Finance and Economics.

    A passionate and strategic thinker with a keen interest in empowerment of local business communities through procurement.

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    Expert Facilitator: Vivarirai Tagarira

    Vavarirai is a Certified Project Management Professional (PMP), Registered and Chartered Quantity Surveyor
    (MRICS) (PrQS) with over 10 years of experience in infrastructure development

    He is an adept team player who enjoys the collaborative process of planning and executing projects with clients, executive management, colleagues and other stakeholders. Because of his versatility, he has participated on several projects ranging from office buildings, hospitals, national safety and security projects, housing developments, schools, shopping complexes, civil engineering projects and mining engineering projects.

    Vee also serves as a mentor for the Royal Institute of Chartered Surveyors (RICS) APC candidates and as a
    PMP boot camp trainer with the University of Namibia Business School (NBS). He has played a role in the
    development of NBS’ first ever project management course geared for the construction industry.

    What Our Students Have to Say

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    What Our Clients Have To Say

    Introduction to tendering

    Rated 4 out of 5
    February 25, 2022

    Very informative session, very crucial information for the first timer.

    Avatar for Lena Cecilia Xoagus
    Lena Cecilia Xoagus

    Quality, Assertive, Proper Service. Highly Recommended

    Rated 5 out of 5
    February 23, 2022

    From Olivia’s Investments cc to Oilonga Media, we want to say thank you for being part of our growth and giving us a better understanding of making a big success of our business. We wish you well for the future and are seeing forward to working with you again.

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    Christopher van Wyk

    Event Gallery

    08 April 2022 - Klein Windhoek Guest House, Windhoek

    11 February 2022 - Oshandira Lodge, Oshakati

    01 February 2022 - Hansa Hotel, Oshakati

    25 January 2022 - The Village Opera House, Windhoek

    14 December 2021 - The Village Opera House, Windhoek